Public Participation at Meetings

We would like to take this opportunity to invite you to attend our meetings and welcome participation from the public.

Members of the public are welcome to attend meetings of the Town Council and it's Committees and have the opportunity to speak.

If you would like to speak at a meeting, or would like to submit correspondence, please notify the Chief Executive Officer (by post to Cirencester Town Council, Bingham House, 1 Dyer Street, Cirencester, GL7 2PP or E-mail: ceo@cirencester.gov.uk) in advance of the meeting and no later than 5.00 p.m. on the day before the meeting.

For the purpose of public speaking, a member of the public is defined as someone who is included on the electoral register for the town of Cirencester and those who are excluded from the register by age and who reside in the town. 

At meetings of the Council and its Committees/Groups the Mayor or presiding Chairman shall adjourn the meeting so as to allow members of the public to speak in relation to any business of the Council. If a member of the public wishes to speak on a matter which does not directly relate to the business of the Council this will be at the discretion of the Mayor or presiding Chairman; subject to notice being given as at Standing Order 68 d). In the event of the public participation being in the form of a specific question, the respective lead member, within whose remit the question falls, shall provide a response at the meeting or within 7 days of the meeting unless such a response is  prejudicial to the Council under exemption within the Freedom of Information Act. 

A maximum of 3 minutes is allowed per person to speak and the total length of time afforded for public participation at each meeting shall be no more than 15 minutes, subject to the extension of this time, in exceptional circumstances, being agreed by the Mayor or presiding Chairman.

Correspondence received on a matter before Council or a Committee/Group will be considered; correspondence which does not relate to an agenda item will be tabled for information and will not be the subject of discussion.

Please see the Council's Standing Orders (no. 68 refers).